The next NIH-OH meeting is scheduled for Wednesday, 11am (PDT), February 13th, 2019

Agenda:

1.

Date: February 13, 2019

• Meeting minutes
• Agenda:

Date: January 16, 2019

Meeting minutes link

Agenda:

1. Discuss the Wiki page.
2. 4DN Outreach
3. 2019 Annual Meeting

Date: December 19, 2018 - CANCELLED

Date: November 21, 2018

Meeting minutes link

Agenda:

1. Ideas for upgrading 4DN Portal.

2. Planned contribution of 4DN associate members.

3. Video recording for the Annual meeting.

Date: October 17, 2018 - CANCELLED

Date: October 1, 2018

Meeting minutes link

Agenda:

1. An Associate membership application was sent by Caterina Strambio to the SC group on August 1st. The application is in the Associate Member Application Wiki page.
2. Annual Meeting registration closes on November 1st, 2018.Draft Agenda (edited 9/26/18)
3. Ananda and Sheng will lead a 4DN discussion and outreach session on IHEC annual meeting on October 28.

Date: September 19, 2018 - CANCELLED, RESCHEDULED TO OCTOBER 1ST.

Date: August 22, 2018 - CANCELLED

Date: July 18, 2018

Meeting minutes link

Agenda:

1. Discuss formats for the 4DN workshop on 2019 keystone meeting.

Date: June 27, 2018

Confirmed attendees: Judy, Sheng, Riccardo

Meeting minutes link

Agenda:

https://docs.google.com/spreadsheets/d/19EuR4DqX403K9biOpxPbQAzaenBTnufdrNR3PT5hawY/edit?usp=sharing

1. Brainstorming the structure of the 4DN workshop in 3D Genome Keystone meeting.

Date: May 23, 2018

Meeting minutes link

Agenda:

1. Confirm SC Chairs for July - December 2018. Current confirmed SC Chairs are in Wiki. Meeting chairs (2018)
2. Discuss meeting registration process for NIH officers.

Date: April 18, 2018

Meeting minutes link

Agenda:

1. Annual meeting planning: adding short talks in the evenings ahead of poster sessions?

• 2018 4DN ANNUAL MEETING AGENDA (DRAFT)

Date: March 21st, 2018

Meeting minutes link

Agenda:

1. Associate membership application.
   1. Letter of intents are collected at 4DN wiki-> NIH only area -> Associate membership applications.
   2. Associate membership application form.
   3. Associate member update form.
2. New 4DN membership information update form.

Date: February 21st, 2018

Meeting minutes link

Agenda

1. Discuss of the proposed merge of JAWG and DAWG.
2. Preview of registration website. Question: would dual submission of the same abstract to the consortium meeting and 4DN-ASCB satellite meeting be allowed?
3. Discussion of registration fee. Suggested registration fee: $80 for the two-day meeting, and another $70 for the 4DN-ASCB satellite meeting.

Date: January 17th, 2018

Meeting minutes link

Agenda

1. Anticipated timeline for annual meeting website and registration.

Documents: Hotel Master Packet

Date: 12/20/2017 - Cancelled

Date: 11/15/2017

Meeting minutes link

Agenda:

1. Outreach and in-reach slides. OH prepared slides for any consortium members to change and use for 4DN outreach and in-reach activities. Outreach slides, in-reach slides.
2. Update on production of 4DN education video #1: “4DN imaging workshop: toward standardization”, Lecturer: David Grunwald. (Frank Yan and Sheng Zhong, OH, 5 minutes)
3. 2018 ASCB Satellite Meeting hotel contract sent to UCSD Hospitality for final review and signature on November 8th.
4. Kate, Riccardo and Xiaoyi will schedule a meeting with Marriott Marquis A/V manager to check on A/V setup.
5. First 2018 ASCB meeting scheduled on November 16th at 8am PT. The following meetings are scheduled on November 20 and December 12. Meeting information in Wiki

Date: 10/18/2017

Meeting minutes link

Agenda:

1. Hotel contract with Marriott Marquis (close to SD Convention Center) pending decisions/suggestions: If no other objections, suggestions or responses from email sent on 10/05/17, OH to provide 2017 annual meeting agenda to hotel to be able to secure space for 2018 annual meeting. ASCB would like to have program by Spring 2018.
2. Suggestion to have deadline for registration, hotel booking, abstract submission, final program, speaker invitation and notifications by October 1st, 2018. This will allow sufficient time for reviewers to review abstracts.
3. Registration process. OH will be responsible for both Annual meeting and Satellite meeting registration. Riccardo will add a separate form for Satellite meeting. ASCB will also have our link on their website for their attendees who wish to attend the Satellite meeting. Link will redirect them to Wiki registration page.
4. Lunch sessions? Suggestion: Have attendees be able to go out for lunch on their own. There are many available restaurants in the hotel vicinity. Will be posted in Wiki.
5. Need to schedule Planning Committee meetings – November?

Date: 8/16/2017 - CANCELLED

Agenda:

1. Discuss OH staff task list for annual meeting. Share program schedule.
2. Discuss what portion of the conference can be tweeted. (Per Lisa, cannot tweet any of the science part of the annual meeting.)

Date: 7/19/2017

Agenda:

1. OH staff have made a poster for the 2017 annual meeting. It is attached to this email. Suggestions are welcome!
2. Job Dekker mentioned that the 4DN perspective is in production by Nature. We will need to circulate the supplementary note on consortium members and affiliations once again among 4DN PIs, and leverage the proof reading phase as the final chance for corrections. Our main question is whether TCPA awardees should be included (they were not included in the latest revision sent to Nature).

For our own reference: the attached files are the supplementary notes. We provided two versions to Nature and Job is inquiring the editor which version Nature wants.

Other information:

1. Per today's SC meeting, a note is added to the 2018 annual meeting wiki page that specifies comments to the proposed meeting dates should be made by July 24, 2018.
2. Per approval of today's SC meeting, “Policy on Genome Assembly” is stamped with today's date and is released through 4DN web portal.
3. Seven OH staff in addition to OH PIs will go to 2017 annual meeting to work on onsite logistics. We are finalizing personal responsibilities for these onsite staff.

Immediate to dos:

1. Coordinate with Richard Conroy and Rob Singer for disseminating program information for the expanded 4DN imaging meeting.
2. In early August, send reminder to all consortium members for registration.

Date: 6/21/2017 - Cancelled.

Agenda:

1. 2018 Annual meeting date options: before or after ASCB Dec 8-12.

Information only:

• 2018 Annual Meeting proposal (Hyatt Regency Hotel La Jolla at Aventine, October 21-24, 2018).
  • Space is on hold until Friday, June 23rd.
  • Draft contract is currently being worked on by Hyatt
  • $ 9000 deposit is required and payable by June 30th

• Contract needs to be signed on 6/23/17 as it is still on tentative hold until contract is signed.
• $9000 deposit is non-refundable, deposit is due on 6/30, however, they can extend til mid-July if we need more time to make the payment
• If we cancel between 6/23 - 9/30, we will owe $41, 820 ($9000 deposit + $32, 820). $41, 820 (40% of the aggregate Contracted Guest Room Revenue Commitment and 15% of F&B Revenue Commitment).
• Program of Events needs to be submitted by 6/23/2017 (Note: Times and Events may change)

Agenda: 5/17/2017

1. OH will briefly demo the website for registration and abstract submission. This website has already been approved by annual meeting planning committee. Emails with invitation to register will go out on May 22 (as planning committee requested). Click here to see a draft copy of the email notification which will be sent out on Monday, May 22. 4DN 2017 ANNUAL MEETING EMAIL NOTIFICATION
2. OH will introduce new OH coordinator: Catherine Rivera.

Every 2nd Wednesday of every month, 11AM PT (2PM ET) *Immediately following after the Planning Committee meeting.

NIH-OH members add spreadsheet